Timalsina Samaj ("we," "us," "our," or "the Samaj") is committed to protecting the privacy of our members, visitors, and supporters. This Privacy Policy explains how we collect, use, share, and protect information when you visit our website, join as a member, register for events, or otherwise interact with us.

By using our website or participating in Samaj activities, you agree to the practices described in this policy.

1. Information We Collect

We may collect the following types of information:

a) Information you provide directly:

• Full name, family/clan details, and relationship information (for membership and family directory purposes)
• Contact details (phone number, email address, mailing address)
• Date of birth (for member records and event eligibility, e.g., youth or senior programs)
• Photographs and videos submitted for events, newsletters, or the website gallery
• Payment information for membership fees, donations, or event registrations (processed via third-party payment providers; we do not store full card details)
• Any messages, feedback, or content you submit through contact forms or community boards

b) Information collected automatically:

• IP address, browser type, and device information
• Pages visited, time spent on the site, and referring website
• Cookies and similar tracking technologies (see Section 6)

c) Information from third parties:

• Information shared by other members on your behalf (e.g., a family member registering you for an event)

2. How We Use Your Information

We use the information we collect to:

• Maintain and update our member directory and family records
• Communicate about Samaj events, meetings, elections, and announcements
• Process membership dues, donations, and event payments
• Publish approved photos, stories, and updates on our website, newsletter, or social media
• Respond to inquiries and provide support
• Improve our website and community services
• Comply with legal and administrative obligations

3. How We Share Your Information

We do not sell or rent your personal information. We may share information only in the following circumstances:

• With your consent — e.g., publishing your photo or story with permission
• With service providers — such as payment processors, email/newsletter platforms, or website hosting services, who are bound to protect your data
• Within the Samaj community — basic directory information (name, family, contact) may be shared with other members for community-building purposes, unless you opt out
• For legal reasons — if required by law, regulation, or to protect the rights and safety of the Samaj and its members

4. Data Retention

We retain member and donor information for as long as you remain an active member or supporter, and for a reasonable period afterward for record-keeping, tax, and historical/archival purposes. You may request deletion of your personal data at any time (see Section 8).

5. Data Security

We take reasonable technical and organizational measures to protect your information from unauthorized access, loss, misuse, or alteration. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

6. Cookies and Tracking

Our website may use cookies to:

• Remember your preferences
• Understand how visitors use the site
• Improve website performance

You can control or disable cookies through your browser settings. Disabling cookies may affect some website features.

7. Children's Privacy

Our website and services are intended for use by adults managing family or member information. Information about children (e.g., family members under 18) may be included in family records solely for directory and event purposes, and is provided and managed by a parent or guardian.

8. Your Rights and Choices

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Request corrections to inaccurate information
• Request deletion of your information from our records
• Opt out of newsletters, event notifications, or directory listings
• Withdraw consent for photo/story publication

To exercise any of these rights, please contact us using the details in Section 10.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on this page with a revised "Last updated" date.

10. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

Timalsina Samaj